DATA PROTECTION INSTRUCTION FOR APPLICANTS

1. NAME AND CONTACT DETAILS OF THE DATA CONTROLLER

This privacy notice applies to data processing by:

Person responsible: Medienwerft Agentur für digitale Medien und Kommunikation GmbH
Address: Wendenstraße 130, 20537 Hamburg

Email: datenschutz@medienwerft.de
Telephone: +49 40 / 3177990

2. contact details of the data protection officer

You can contact our data protection officer at the following address:

Fabian Marterer
Email: info@sidit.de

SiDIT GmbH, Langgasse 20, 97261 Güntersleben, Germany

3. COLLECTION AND STORAGE OF PERSONAL DATA IN APPLICATIONS AND ON THE BASIS OF APPLICANT PROFILES ON APPLICANT PORTALS AS WELL AS TYPE AND PURPOSE AND THEIR USE

3.1 Collection and storage

When

• You contact us for the first time,
• you submit an application to us,
• we contact you for the first time on the basis of your applicant profile on applicant portals such as Experteer and/or Indeed, or
• we contact you for the first time based on your profile on professional social media platforms such as LinkedIn and/or XING,

then we usually process the following information:

• Salutation, first name, last name,
• address,
• a valid email address,
• telephone number (landline and/or mobile),
• all other data that you provide in your application documents (in particular curriculum vitae, references)
• all other data that you have released in the applicant profile on applicant portals
• all other data that you provide in the application process (in applicant questionnaires, interviews, etc.)
• special categories of personal data voluntarily provided by you
• 3.2 What do we process your data for (purpose of processing) and on what legal basis?

In the following, we inform you about what we process your data for and on what legal basis.

3.2.1 For the performance of contractual obligations and pre-contractual measures (Art. 6 para. 1 letter b DSGVO).

We process your data to perform contractual obligations and pre-contractual measures with you, i.e. in particular

• for the internal processing of your application
• to carry out the application process
• for correspondence with you
• to implement or terminate an employment relationship
• to exercise or fulfill rights and obligations arising from the law or from a collective bargaining agreement, a company agreement or a service agreement
  for the settlement of any existing liability claims and the assertion of any claims against you.

3.2.2 Based on your consent (Art. 6 para. 1 letter a DSGVO)

As a matter of principle, we delete your data no later than 6 months after the end of the application process, provided that there are no further reasons for retention, see under point 5. If you have given us consent to process your personal data as part of an “applicant pool”, we delete this consent no later than three years after it was given. The purpose of the “applicant pool” is to be able to consider you for a future vacancy.

You can revoke consent at any time with effect for the future. This also applies to declarations of consent that you gave to us before the DSGVO came into force, i.e. before May 25, 2018. We inform you that the revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

3.2.3 Due to legal requirements (Art. 6 para. 1 letter c DSGVO).

We are subject to various legal obligations, such as legal commercial storage and documentation obligations (from HGB, StGB or AO).

3.2.4 Processing of special categories of personal data (Art. 9 para. 2 DSGVO)

We process the special categories of personal data you have provided if you have given us consent pursuant to Art. 9 (2) a) DSGVO or if the processing is necessary for us to exercise the rights accruing to you under labor law and social security and social protection law and to comply with our obligations in this regard.

4. DISCLOSURE OF DATA TO THIRD PARTIES AND ORDER PROCESSORS

The transfer of personal data is also processing within the meaning of the previous section 3.2. However, at this point we would like to inform you again separately about the issue of transferring data to third parties. The protection of your personal data is very important to us. For this reason, we are particularly careful when it comes to passing on your data to third parties.

As a rule, your personal data is transferred to third parties for the following purposes:

• Order processors with whom we have concluded an agreement in accordance with Art. 28 DSGVO.
• Accounting (e.g. tax advisor)
• Litigation (e.g. lawyer)
• Communication platform (e.g. e-mail, WhatsApp, other messenger services)

5. DELETION

We will delete your personal data if it is no longer necessary for the purposes for which it was collected or otherwise processed, the processing is not necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defense of legal claims.

6. DATA SUBJECT RIGHTS

You have the right:

• Pursuant to Art. 7 (3) DSGVO, to revoke your consent, once given, at any time vis-à-vis us. This means that we will no longer process the data based on this consent in the future.
• based on this consent, may no longer be continued in the future;
  to request information about your personal data processed by us in accordance with Art. 15 DSGVO. In particular, you may request information about the processing purposes, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, and the existence of automated decision-making, including profiling, and, if applicable, meaningful information about its details;
  pursuant to Art. 16 DSGVO, to request the correction of incorrect or incomplete personal data stored by us without undue delay;
  pursuant to Art. 17 DSGVO, to request the erasure of your personal data stored by us, insofar as it is no longer necessary for the purposes for which it was collected or otherwise processed, the processing is not necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims;
  in accordance with Art. 18 DSGVO, to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is
  is unlawful, but you object to its erasure and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have objected to the processing pursuant to Art. 21 DSGVO;
• pursuant to Art. 20 DSGVO, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller; and
• complain to a supervisory authority in accordance with Art. 77 DSGVO. As a rule, you can contact the supervisory authority of your usual place of residence or workplace for this purpose.

7. right of objection

Insofar as your personal data is processed on the basis of legitimate interests pursuant to Art. 6 (1) p. 1 lit. f DSGVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, insofar as there are grounds for doing so that arise from your particular situation. If you wish to exercise your right to object, simply send an e-mail to datenschutz@medienwerft.de.

[1] Note: Where only the masculine form has been chosen for certain terms referring to groups of persons, this is not intended to be gender-specific, but was done solely for ease of reading.